Exchange Checklist

Prior to Placement

  • Read NSE Policies and Procedures to learn more about the program from application through returning from your exchange.
  • Read your home campus exchange policies and procedures.
  • Select five to ten campuses of interest to you.
  • Research exchange options by reviewing Campus Profiles.
  • Consult your NSE coordinator and academic advisor to identify appropriate exchange options. A flexible academic plan is a must for exchange participation.
  • Discuss NSE participation with family, friends, parents, and former exchange participants.
  • Determine if your financial resources are sufficient.
  • Complete the campus NSE application and pay the NSE application fee.
  • Consult with your home campus financial aid office to ascertain your needs for the exchange term (s).
  • Refer to information under the Financial Aid header of Policies and Procedures for policies governing financial aid application and disbursement.
  • By January 31, file FAFSA for U.S. federally-funded financial aid. List on FAFSA the campus codes for all campuses at which you have the potential to be placed on Plan A. List your home campus as well.
  • Consult your NSE coordinator to prioritize campus options for exchange.

After Placement

  • Read, sign, and return the Placement Acceptance Form (PAF) to your home coordinator.
  • Download your host institution's Campus Detail Information and Campus Budgets under the Resources header of the Student section of nse.org.
  • Read all information sent by your host coordinator and meet all specified deadlines. Failure to complete forms and meet stated deadlines may result in the cancellation of your exchange. It may also affect your ability to obtain on-campus housing, financial aid, and courses critical to maintain academic progress. Note that procedures, forms, and timelines may be different from those of your home campus.
  • Complete the host campus application for on-campus housing
  • Forward transcripts to your host campus coordinator.
  • Forward health and immunization records as requested by your host campus coordinator.
  • Complete an advising agreement governing how host campus courses will be accepted by your home campus.
  • Consult your home campus financial aid office, if exchanging under Plan B, to arrange for disbursement of aid while on exchange.
  • Register for classes at the host campus.
  • Inform both home and host coordinators of your summer phone number, email, and mailing address.

During Exchange

  • Pay resident (in-state/in-province) tuition/fees to the host campus if exchanging under Plan A.
  • Pay your host campus for room and meals if residing on campus.
  • Notify host coordinator when you arrive on campus and inform the coordinator of your phone number, email, and mailing address.
  • Inform parents, guardians, families, etc. of your host campus address, phone, email and emergency contact information.
  • Read university rules and regulations in the university catalog, student handbook, and other information provided by your host coordinator. While on exchange, you are governed by the rules and regulations (academic, social/behavioral, and financial) of your host college or university.
  • Accept responsibility for your own decisions and actions while on exchange.
  • Attend NSE orientation sessions.
  • Inform your home campus coordinator of your host campus phone number, email, mailing address, and emergency contact.
  • In case of emergency, follow instructions provided by your NSE coordinator and the appropriate safety and student services personnel at your campus.

Preparing to Return to the Home Campus

  • Complete home campus re-admission (re-entry) forms, if required.
  • Contact your home campus financial aid office to ascertain needs for the coming year.
  • Apply for financial aid.
  • Complete home campus registration and housing materials.
  • Pay all outstanding bills to your host campus. Transcripts will not be released by the host campus, and registration will be blocked by your home campus, until all financial obligations are satisfied.
  • Inform your home coordinator of your summer phone number, email, and mailing address.
  • Visit with home and host coordinators to evaluate the exchange experience.
  • Verify that work completed at the host campus has been entered on your home campus permanent record.