Review the Campus Detail Information (CDI) form for the campus at which you have been placed. This form is available under the Conditions tab of each campus profile. The CDI contains information on what you should expect from your host campus related to admissions materials and deadlines; registration procedures and timing; housing applications, deadlines, and deposits; billing schedules; deferment options; health records and immunization requirements; and gpa required by the host campus for continuation in the program. Note the submission date for the campus to ascertain whether or not the information is timely and up-to-date.
Your placement is conditional upon your maintaining, at the end of the term immediately preceding your exchange, all eligibility requirements (academic, social and behavioral, financial) as well as any additional requirements which may have been imposed by your home campus or your host institution. Should you fail to meet any of these requirements, you are no longer eligible to participate in the NSE program and your exchange will be cancelled. If your gpa for the term preceding exchange falls below a 2.5 (4.0 scale), your exchange may be subject to cancellation by your home coordinator even though your cumulative gpa is 2.5 or higher.
Should unexpected circumstances cause you to cancel your exchange plans, you must immediately provide written notification to both your home and host coordinators.
Prior to leaving your home campus, you must develop a written advising agreement with the assistance of your academic advisor and NSE coordinator. Select all the courses you would consider taking during your period of exchange. For flexibility, identify at least twice as many courses as you will actually take. The advising agreement should indicate where each course will fit into your home degree program. Your academic advisor or registrar should sign the form agreeing that satisfactorily completed courses will fit into your degree program in the manner determined.
You, your advisor, and your NSE campus coordinator should retain a copy of the signed agreement. A copy should also be filed in your permanent record. If you fail to complete a written advising agreement prior to exchange, your home campus may not accept the work completed at your host college or university. Any deviation from your advising agreement must be approved, in writing, by your home campus.
Following receipt of your signed PAF, your host campus coordinator, your primary contact at the host campus, will provide application, housing, registration, and other pertinent materials required for enrollment and registration. It is essential that you complete all forms in accordance with stated deadlines. Failure to do so will result in the cancellation of your exchange. It may also affect your ability to obtain on-campus housing, financial aid, or courses critical to maintaining academic progress. Note that procedures, forms, and timelines may be different from those of your home campus. All questions should be directed to your host campus coordinator.
Course Access and Registration
Some programs or courses may be closed, limited, or highly restricted to NSE students. Course enrollment at your host campus is based on offerings and availability and cannot be guaranteed. You must meet all course pre-requisites or co-requisites as required by your host campus. A flexible academic plan is a must. On most campuses, registration is by Internet, phone, or mail prior to your arrival on campus. Your host campus may handle the NSE registration process using procedures, forms, and timelines different from those of your home campus. It is important that you follow instructions and deadlines provided by your host NSE coordinator. Failure to do so could result in your inability to obtain desired and appropriate courses. Some institutions may give special registration consideration to exchange students, while others cannot.
If you have not already identified your needs for classroom, housing, or other accommodation (i.e., physical challenges, learning disability, or medical condition) to your host campus, now is the time to do so. Notification to your host campus at least two to three months prior to arrival is necessary in order for your host institution to address your needs. You will be asked to submit documentation that is written, current, and prepared by a qualified professional in the manner and time period required by your host campus. Consult home and host campus disability service coordinators for additional information.
Health and Other Insurance
It is your responsibility to ensure that you are adequately covered by health and other insurance (i.e., automobile, property) for the period and place of your exchange including travel between your home and host institutions. Many campuses require purchase of health insurance or proof of coverage that is appropriate to the place of exchange. Some NSE colleges and universities will require that you purchase their own health insurance even if you are already covered by another policy.
Immunization and Medical
Most NSE members will require proof of immunization for one or more of the following: measles, rubella, meningitis, chicken pox, tuberculosis, and tetanus. For some campuses, you will not be permitted to register for classes and/or move into the residence halls without providing immunization documentation. It is your responsibility to ensure that this and any other requested medical information (i.e., health records, physical) are submitted to your host campus in a timely manner. Failure to comply will result in the cancellation of your exchange.